Featured - How to find and replace in Word

The find a replace feature is an essential timesaver when you need to make repetitive changes to your document. With it, you can replace not just words but spaces, punctuation, and even words that sound similar. Today we’re going to show you how to use find and replace in Word so you can take advantage of this functionality.

Where is find and replace in Word?

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Find and replace is found in the “Editing” section of the ribbon’s “Home” section, as well as in the navigation pane. We’ll be sticking to the former in this guide, as it’s the most intuitive.

Find and replace offers the ability to replace a select instance of a word/character, or replace all words/characters that meet your criteria. This guide will cover how to replace all in Word, and how to replace on a case-by-case basis. Let’s get started:

How to Find and Replace in Word

Find and replace in Word is really easy to use once you do it a few times. We’ll walk you through the process below:

  1. Press “Replace” in the “Editing” section of the “Home” ribbon

    Windows 11 - Word - Home - Editing - Replace

  2. How to replace all instances of a word in Word

    To replace all in Word, type what you want to find in the top box, and what you want to replace it with in the bottom. Then press “Replace All” to change all instances of the word.

    Under “More >>” you’ll find some additional options to help you narrow down your search.

    Windows 11 - Word - Home - Editing - Replace - Finde What - Replace With - Replace All

  3. Press “OK”

    Windows 11 - Word - Home - Editing - Replace - Finde What - Replace With - Replace All - Accept

  4. How to replace specific instances of a word/character

    Alternatively, you can replace words on an individual basis. Enter what you want to find in the top box and what to replace it with in the bottom. Then press “Replace” to replace the first word of it in your document.

    Windows 11 - Word - Home - Editing - Replace - Finde What - Replace With - Replace

  5. Press “Find Next” to find another instance of the word in your document

    Windows 11 - Word - Home - Editing - Replace - Finde What - Replace With - Replace - Find Next

  6. Press “Replace” if the instance meets your criteria

    Repeat this step as many times as neccessary.

    Windows 11 - Word - Home - Editing - Replace - Finde What - Replace With - Replace - Find Next - Replace

  7. Press “OK” when you’ve skipped or replaced all instances

    Windows 11 - Word - Home - Editing - Replace - Finde What - Replace With - Replace - Find Next - Replace - Result - Accept

  8. Click “Close” in the find and replace window

    Windows 11 - Word - Home - Editing - Replace - Close

Extra: How to Check the Word Count in Word

Now you’ve learned how to the Microsoft Word to find and replace, but why finish your journey there. You can check out our existing Word guides, such as this one on how to check the word count.

Extra: How to Add a Checkbox in Word

Alternatively, you can find out how to create a checklist in Word by following our guide on checkbox insertion in the program.

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