If you’re an Android phone user, Google Calendar is probably your organization app of choice. The convenience of having a calendar in your pocket can’t be understated. This creates a conflict with desktop use, though, with Windows 11 / Windows 10 using Microsoft’s Calendar instead. To remedy this, today we’re going to show you how to use Google Calendar on Windows 11 / Windows 10 by linking it to your built-in Windows 11 Calendar app.

You don´t need a Google calendar app for Windows

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Though there are other ways to get Google Calendar on desktop, syncing is the best solution for most people. It allows you add your Google Calendar entries to Windows automatically while retaining features like desktop notifications, event creation and editing, and taskbar integration.

Once you have your integration set up, you can easily what events come from what accounts with color-coding. You also can toggle different calendars on or off for clarity. Here’s how to set up Google Calendar on desktop so you can access this functionality:

How to Sync Google Calendar with Windows 11 / Windows 10

Though there is sadly no Google Calendar for Windows app (you can blame Google for that), syncing the two systems is at least quite simple. Here’s how you can get everything up and running in a minute or so:

  1. Open the Calendar app

    Press the Start button on your taskbar and then click “Calendar” in the pinned apps section. If it’s not there because you unpinned it, you can just search for Calendar instead.

    Windows 11 - Open Calendar

  2. Press the settings cog in the left sidebar and choose “Manage Accounts” in the flyout menu

     

    Windows 11 - Calendar - Settings - Manage Account

  3. Press “+ Add account” in the flyout menu

     

    Windows 11 - Calendar - Settings - Manage Account - Add Account

  4. Choose “Google” to sign in to Google Calendar

     

    Windows 11 - Calendar - Settings - Manage Account - Add Account - Google

  5. Type your Gmail address and press “Next”

     

    Windows 11 - Calendar - Settings - Manage Account - Add Account - Google - Email - Next

  6. Enter your password and click “Next” again

     

    Windows 11 - Calendar - Settings - Manage Account - Add Account - Google - Email - Next - Password - Next

  7. Allow data sharing between Google and Microsoft

     

    Windows 11 - Calendar - Settings - Manage Account - Add Account - Google - Email - Password - Allow

  8. Press “Done” on the success dialog

    After a little while, you’ll see your Google Calendar items on Windows 11 / Windows 10.

    Windows 11 - Calendar - Settings - Manage Account - Add Account - Google - Email - Password - Allow - Done

How to Create an Event on your Google Calendar in Windows 11 / Windows 10

Now that you have your Google Calendar desktop sync set up, we’ll walk you through how to create an event on Google Calendar without ever leaving your Windows 11 / Windows 10 PC:

  1. Open the Calendar app

    Press the Start button and click the “Calendar” app in your pinned section, or search for Calendar using the search bar if it isn’t there.

    Windows 11 - Open Calendar

  2. Click on a date in your Calendar and enter a name for your new event

     

    Windows 11 - Calendar - Date - Name

  3. Fill in the event details

    You’ll want to check or uncheck “All day”, and enter the time the event will run.

    Windows 11 - Calendar - Date - Name - Time

  4. Add a location for the event

     

    Windows 11 - Calendar - Date - Name - Time - Location - Open More Details

  5. Select your reminder notification time and click “More details”

    The “More details” button will be at the bottom of the window, next to the Save button.

    Windows 11 - Calendar - Date - Name - Time - Location - Reminder - Open More Details

  6. Press the dropdown arrow next to the colored dot on the right-hand side

     

    Windows 11 - Calendar - Date - Name - Time - Location - More Details - Click on Arrow

  7. Choose your Calendar from the list

    In this case, you probably want to save the event to your Google Calendar, which Microsoft will mark with “- Gmail” at the end.

    Windows 11 - Calendar - Date - Name - Time - Location - More Details - Choose Calendar

  8. Press the save icon in the top-right corner

    Microsoft will add your event and all of its details to your Google Calendar. You should now be able to see it on your Google Calendar app on other devices.

    Windows 11 - Calendar - Date - Name - Time - Location - More Details - Choose Calendar - Save

How to Sync Google Drive and Photos with Windows 11

Windows 10 - Google Drive Preferences - My Laptop - Add Folder - Select Folder - Options - Done

Now that you know how to integrate Google Calendar with Windows, it may be worth your while to bring other aspects of their services together. You can read our previous how to sync Google Drive and Photos tutorial so that you can easily access your media from your desktop.

How to Import and Export Google Chrome Bookmarks Locally

Meanwhile, if you’re trying to transition away from Google, you may be interested in our guide on how to import and export Chrome bookmarks. You’ll then be able to import them into a different browser of your choice with ease.

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