Windows 10 How to save to print to PDF in any App

Users quite often need to save a document as a PDF, but not every application supports that functionality. That’s where the concept of PDF printing comes in, with Microsoft Print to PDF and other third-party print to pdf software letting users save any file in the universal format.

Though Microsoft Print to PDF is built-in to Windows 10, its functionality is quite limited. It does the job as a quick solution, those with more complex requirements may struggle to get the document looking exactly as they want.

As a result, today we’ll be covering how to print to PDF with both Microsoft’s tool and Bullzip PDF Printer, which is completely free for personal use. This can also help if your Microsoft Print to PDF is missing or not working.

Advertisement

How to Print to PDF on Windows 10 (the simple way)

As mentioned earlier, the simplest way to Print to PDF on Windows 10 is via the Microsoft Print to PDF tool. This doesn’t give you many options, but it’ll do the job for most people.

  1. Open the print menu


    On the webpage, image or document you want to print to PDF, press “Ctrl+P” to open the print dialog.

    Windows 10 - App - CTRL+P

  2. Click “Microsoft Print to PDF” or “Save as PDF” or similar if you have other PDF printers installed


    Once you’ve selected “Microsoft Print to PDF”, click “Print”.

    Windows 10 - Microsoft Edge - Print - Select Microsoft Print to PDF

  3. Save the PDF


    Choose the folder you want to download the PDF to, name it, and click “Save”. The file will now be present in that folder to use for whatever purpose you like.

    Windows 10 - Microsoft Edge - Print PDF - Choose path and filename

How to Print to PDF using Advanced Features for Quality, Multi-Page, Password etc.

If you aren’t happy with how your PDF turned out via the usual route, you can access more options via a third-party print to PDF software. We recommend Bullzip PDF printer as it’s free and provides plenty of customization. This will also open options like PDF passwords, multi-page, and quality settings.

  1. Open the Print dialog and select Bullzip PDF Printer


    Press “Ctrl +P” to open the print dialog and click “Bullzip PDF Printer”.

    Windows 10 - Microsoft Edge - Print - Select Bullzip PDF Printer

  2. Open advanced PDF options


    With Bullzip PDF Printer selected, scroll down until you see the “Color” dropdown. Underneath it, click “More settings”.

    Windows 10 - Microsoft Edge - Print - Open more settings

  3. Select quality, pages, and margin settings


    300 dpi is generally recommended for physical printing but for high resolution photos you might want to increase quality. Once you’re done, click “Print”.

    Windows 10 - Microsoft Edge - Print - more settings - pages per sheet Quality

  4. In the Bullzip PDF Printer dialog, set the format to “PDF”
    Windows 10 - Microsoft Edge - Print - more settings - pages per sheet Quality
  5. Adjust Bullzip document settings


    Switch to the “Document” tab and set the “Quality” dropdown to “Prepress” for best quality. The other presets will create smaller and compressed PDFs which are best for sharing online.

    02.5 Windows 10 - Bullzip PDF Printer - Select Quality

  6. Add a Watermark (if required)


    This is useful if you have a document that should not be shared or you don’t want a draft being mistaken for the final version.

    Windows 10 - Bullzip PDF Printer - Select optional Watermark

  7. Append your output to an existing PDF


    If you’d like PDF on Windows 10 to be added as a page in an existing document, you can use the “Append PDF” feature in the “Merge” tab and browse to that file.

    Windows 10 - Bullzip PDF Printer - Merge PDF

  8. Set a PDF Password


    In the “Security” tab, set an owner and user password if required. You can also change print permissions and choose reduced quality for printing.

    Windows 10 - Bullzip PDF Printer - Set password

  9. Save your settings


    This will print to PDF with your selected options.

    Windows 10 - Bullzip PDF Printer - Save

  10. Check the final document


    Often, you’ll have to adjust the margins or other document settings to get it to display perfectly. Check the final PDF to make sure it came out right.

    Windows 10 - printed PDF

Now that’s done, you may want to consider checking out some of our existing tutorials, such as how to open Microsoft Word documents without Word and how to cancel print jobs.

Advertisement