HomeContributionsWhy It Is Essential to Sign PDF Documents Digitally

Why It Is Essential to Sign PDF Documents Digitally


This article was contributed by James Allison who works as an editor for Globex Outreach.

One of the best things you can do for yourself and your company is to integrate PDF documents into your paperwork procedures. Compared to paper documents, PDFs are more practical, secure, compatible, compliant, and long-lasting.

When necessary, people and organizations can legally bind complete PDF documents and contracts using electronic signature solutions. But what are the advantages of digitally signing PDF documents instead of printing and getting wet ink signatures? Let's look.

1. Greater Security

You want to ensure that the data on your documents are always kept safe and secure, irrespective of your business.

You run the danger of the document being lost, forged, seen without authorization, stolen, copied, or altered whenever you transmit contracts, forms, and documents in paper format for wet ink signatures. You can increase security by keeping your documents as PDFs and getting electronic signatures instead of paper ones.

Features like knowledge-based authentication (KBA) and two-factor authentication (2FA) can be utilized to prevent illegal access and viewing.

Furthermore, thorough audit histories enable you to monitor all document movements and modifications continuously.

2. Reduce Waste and Go Green

Your environmental impact can immediately decrease when you sign documents digitally. Along with cutting down on paper waste, you can also cut back on mailing and printing supplies, eventually resulting in more concerted and significant environmental changes.

3. Expeditious Payments

Digitally signed PDF documents enable faster payment for both people and companies. Soda PDF offers the ability to produce PDFs and transmit them for signing with just a few clicks and in minutes to facilitate transactions rather than waiting days for signed contracts.

4. Better Interaction

When numerous parties, managers, or departments need to collaborate, PDF documents and electronic signing together make it possible to keep things on track.

Documents may be swiftly emailed for signatures and approvals, and you can update your digital record and send it again if changes are required.

5. Verified Validity

Integrity in documents is crucial. It might be challenging to establish a document's exact date, location, and signer when it is printed. However, qualified electronic signatures (QES), IP addresses, and time stamps on completion certificates are cutting-edge features that make electronic signing more reliable and authentic than wet ink.

This can be crucial when documents must stand up in court or be used for various government transactions.

6. More Portable

PDFs and electronic signatures are a wonderful fit for today's anyplace economy, which demands that services be more available anywhere and at any time.

By making the signature process digital, businesses may provide their clients more freedom to sign documents at their own pace and convenience, resulting in higher customer satisfaction and an overall more efficient process.

7. The End Of File Cabinets

Central document repositories are the new, space-saving alternative to large, bulky file cabinets. No more sifting through mountains of paper in search of that one document, then stressing over how to securely and efficiently transmit it.

Your document storage is now more automated and efficient than ever. After you've signed the document, download the PDF to your local computer or upload it to your chosen cloud storage service, and you're done!

About the author

James Allison oversees content writing services at Globex Outreach. He uses his five years of experience to write content that always meets clients' expectations and goals.

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