Archived emails in Gmail will stay in the archives until you delete them, relocate them to your inbox, or receive a response. When someone replies to an old email, it instantly appears in your inbox.
What is an Archived Gmail Email?
An archived Gmail email is a message that has been removed from the inbox and saved in a separate folder for long-term storage. Archiving an email in Gmail allows users to declutter their inboxes while keeping important messages accessible.
The process of archiving emails in Gmail is often done manually by the user but can also be automated through email client settings or filters. Archived emails can still be searched and read but are not typically included in the main inbox view.
You may retrieve archived Gmail emails by choosing the “All Mail” icon and searching for the relevant message using the sender’s information, delivery date, or subject line.
People with cluttered inboxes appreciate the archive option since it allows them to archive old or unwanted emails instead of deleting or labeling them. You can quickly search and view old messages. Here’s how to find your archived emails in Gmail.
How to Find Archived Emails in Your Gmail Account
You can easily find the archived emails by searching “All mails”. Follow along.
- Open up your Gmail account, click on “More” in the sidebar
- Click on “All Mail” to see all of the emails in your Gmail inbox
- Type in (NOT label:inbox) in the Gmail search bar
Search for any word you’d like, and type (NOT label:inbox) after it, as shown in the picture. It will show you all the relevant emails that are not in your Gmail Inbox.
- The result will show all the emails in your Gmail account that are not labeled “inbox”
How to Archive Your Emails in Your Gmail Account
You can easily archive your emails if you have a cluttered Gmail inbox. Here’s how:
- Open your Gmail account, hover over any email, and click on the “Archive” icon to archive that specific email
- OR open any email, click on the “Archive” icon as shown in the picture
- OR, select emails that you would like to archive and click on the “Archive” icon as shown in the picture
It allows you to archive multiple emails in your Gmail account at once.
How to Unarchive an Email in Your Gmail Account
Unarchiving your emails will put those emails back in your Gmail inbox, and you’ll be able to access them directly in your inbox.
- Find your archived email, click on the “Unarchive” icon to unarchive your emails in your Gmail account
Extra: How to Create Folders in Gmail
Folders are an underutilized part of Gmail that can aid in the organization of your communications. Moving emails into distinct categories helps you to find them quickly in the future and collate ones of a similar subject. In our other tutorial we show you how to create folders in Gmail so you can try this for yourself.
Extra: How to Use Email Signatures in Gmail
Email signatures help you to sign off professionally and include important supplementary information such as your phone number, website, and position. In our other tutorial we show you how to add a signature in Gmail so that you can make use of these benefits.
Extra: How to Bulk Delete (All) Emails on Gmail
Whether your Gmail account is overflowing or you want to clean it out, knowing how to delete all emails from your Gmail inbox will enable you to start again. Free webmail services do not have the same storage capacity limitations as they did initially. It may be helpful to empty your Gmail inbox for various reasons.