Featured - How to add a signature in Gmail

Email signatures help you to sign off professionally and include important supplementary information such as your phone number, website, and position. We’re going to show you how to add a signature in Gmail so that you can make use of these benefits.

The benefits of a professional email signature

Before we start, though, it’s worth outlining what makes a good email signature in the first place. An email signature should convey useful, necessary information in a succinct and clear way. This information will typically include your full name, title, and company, as well as your social media links, contact information, and a logo or photo.

Gmail signatures: What to keep in mind

It’s important that your Outlook signature remains short – research shows that recipients will simply skip over a signature if it has too much information. This applies visually too – blast too many colors, fonts, and fancy graphics at people and they’ll struggle to process what it is they’re looking at.

A good Gmail signature is a balanced one, then. It should be colorful enough to stand out from the body of your email without being overpowering. An effective way of achieving this is by using your brand colors for a cohesive feeling. The information you provide, too, should be balanced. You want to include details that may be useful to the person responding to you but hold back the ones that won’t be utilized very often.

It’s not always an easy task, which is why some people decide to just pay somebody to create a signature for them. Below, though, we’re going to show you how to create a basic email signature all by yourself. Let’s get started:

How to Add a Signature in Gmail

It’s thankfully quite easy to set up a signature in Gmail. You can do it all in your browser from your settings menu with Gmail’s in-built signature editing tools. Follow along below to get a basic one created:

  1. Press the settings cog in the top-right of your Gmail window

    Windows 11 - Gmail - Settings

  2. Click “See all settings”

    Windows 11 - Gmail - Settings - See All

  3. Open the “General” tab and click “Create new” next to the “Signature” heading

    Windows 11 - Gmail - Settings - General - Create New Signature

  4. Give your Gmail signature a name

    It’s best to be descriptive – this name won’t display to others. You can feel free to specify whether its a personal or business email and for which positions its used.

    Windows 11 - Gmail - Settings - General - Create New Signature - Name

  5. Type your name and position using the in-built editing tools

    Generally, you’ll want to add bold to your name text so that it stands out more. You can also adjust the color of the text here.

    You can off course add any other info you like, such as your telephone number and business address.

    Windows 11 - Gmail - Settings - General - Create New Signature - Name - Type Signature

  6. Press the picture icon in the editing toolbar to add your logo

    Windows 11 - Gmail - Settings - General - Create New Signature - Name - Type Signature - Add Image

  7. Browse to or enter the URL for your logo and hit “Select”

    Windows 11 - Gmail - Settings - General - Create New Signature - Name - Type Signature - Add Image

  8. Optional: Create additional signatures

    Windows 11 - Gmail - Settings - General - Create New Signature

  9. Underneath your signature logo, change your signature defaults

    You can set a signature to use for new emails and one that you’ll only send on reply or forward.

    Windows 11 - Gmail - Settings - General - Create New Signature - Signature Defaults

  10. Press “Save Changes” at the bottom of your settings window

    Windows 11 - Gmail - Settings - General - Create New Signature - Signature Defaults - Save

  11. How to manually add a signature to a Gmail email

    Now that you know how to make signature in Gmail, you can manually insert it in any email by pressing the pen icon at the bottom of your message window.

    Windows 11 - Gmail - New Message - Add Signature

  12. Tick the signature you want to use from the list

    Windows 11 - Gmail - New Message - Add Signature - Choose

  13. Gmail will automatically insert your signature at the bottom of the email

    Windows 11 - Gmail - New Message - Add Signature - Choose - Result

Extra: How to Add or Change an Email Signature in Outlook

Gmail is a great email service, but here at WinBuzzer we’re (naturally) big fans of Microsoft’s Outlook. That’s why we already made a how to add an email signature in Outlook guide

Featured - How to create and change signatures in Outlook

 

Extra: How to Use Google Calendar on Windows

If you prefer to stick with Google, then you may want to manage your calendar in a more convenient way. Feel free to follow our guide on how to use Google Calendar on Your Windows 11 desktop if so.