While it's not as common as say, PowerPoint, there are plenty of reasons why you might want to know how to duplicate a page in Microsoft Word. For example, you may be creating a template or writing a piece with specific formatting.
The process to copy a page in Word is simple, but it varies slightly depending on the document you have and your intentions. There's some variation between whether you have a single page or multi-page document, for example.
Today we're going to cover how to duplicate a page in Word for both single and multi-page documents, as well as how to insert a new blank page to do with what you want. Let's get started:
How to Add a Blank Page or Page Break in Word
If you'd rather have a blank page in your document rather than copying an existing one, the process is very easy. Alternatively, you can insert a page break, which will split up an existing document. Here's how:
- Open the “Insert” tab in your Word ribbon and click “Pages > Blank Page”
You'll find the “Pages” button on the far left of your Word ribbon. This will insert a new page in Word at the bottom of your current document.
- How to insert a page break
If you'd rather break up existing content, you can instead place the cursor where you want the break and press “Insert” in the ribbon, followed by “Pages > Page Break”.
- Modify your blank or split page to your heart's content
How to Copy an Entire Page in Word for a Single Page Document
Unfortunately, you can't just hit a a single shortcut or button and have your whole page duplicated in Word. However, with some creative tool use, you can still get there in just a few seconds:
- Copy your page contents
First, select all the text in your page by pressing Ctrl + A, then open the Home tab in your ribbon and press the copy icon on the left-hand side or press Ctrl + C. If you're having trouble finding the button, it's located to the right of the paste button but below the scissors icon.
- Insert a blank page in Word
Open the “Insert” tab in your Word ribbon and press the “Pages” button on the left-hand side. Click “Blank” page to insert a new page below your current one.
- Paste your contents onto the blank page
To do so, open the “Home” tab of your ribbon, press the “Paste” button on the left-hand side, and choose the paintbrush icon in the “Paste Options” dropdown.
- Check the formatting of your duplicated page
If you did everything correctly, your pages should be exactly the same in formatting, text, and layout. If something has changed, it's possible you pasted it without formatting.
How to Duplicate a Page in Word for Multi-Page Documents
The Microsoft Word duplicate page process is quite similar in multi-page documents, but there's one key difference: where you place your cursor really matters.
- Copy the text on your original page
As with a single page duplication, multi-page duplication requires you to first copy the text you want to duplicate. However, you'll be unable to press Ctrl + A because that will select the entire document. Instead, place your cursor at the start of the page and drag it down to the bottom.
- Open the “Home” tab in your ribbon and press the copy button
The copy button is located on the left-hand side, next to paste but below the scissor icon. You can alternatively just press Ctrl + C.
- Add a blank page at a point of your choosing
When you insert your page, place your cursor where you want the blank page to appear. For example, placing the text at the bottom of your second page will create a blank third page.
Then, open the “Insert” tab in your ribbon and press “Pages > Blank Page” on the left-hand side.
- With your cursor on the blank page, paste the content you want to duplicate
You can do so by either pressing Ctrl + V or opening the “Home” tab of your ribbon and pressing “Paste” and then the paintbrush and clipboard icon.
- Enjoy your duplicated page in Word
How to Rearrange Pages in Word
A blank page may be useful if you're planning to continue your document, but it can look very unprofessional when you're sending off a finished document. As a result, it's important that you know how to delete a blank page in Word when you have no need for it.