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Microsoft 365 Getting Pseudonymized Usage Analytics

Microsoft is pseudonymizing all usage analytics on Microsoft 365 by default, starting on September 1, 2021 to comply with privacy regulations.

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365 is getting some new safety configurations this week to help it comply with increasingly strict data rules, such as Europe's General Data Protection (GDPR). From September 1, the platform will change the way it names analytics use cases, making them pseudonymized by default.

With this change, user-level information stored on the following APIs will become pseudonyms:

  • Reports in the Microsoft 365 admin center
  • Microsoft 365 usage reports in Microsoft Graph
  • Microsoft Teams analytics and reporting in the Microsoft Teams admin center
  • The reportRoot: getSharePointSiteUsageDetail API (1.0 and beta) for SharePoint site detail

However, Microsoft says despite this becoming the default, global admins can still choose to see data in personally identifiable information (PII) on Microsoft 365.

“Global administrators can revert this change for their tenant and show identifiable user information if their organization's privacy practices allow. This can be achieved in the Microsoft 365 admin center by going to Settings > Org Settings > Services and selecting Reports. Under Choose how to show user information, select Show identifiable user information in reports. Showing identifiable user information is a logged event in the Microsoft 365 compliance center audit log.”

Details

When changes are made to the configuration, they are logged in the platform's compliance center for tracing and auditing.

When identification is permitted, reader roles for admin and reporting can be seen in PII. However, Usage Summary Reports Reader roles and Global reader roles will not be available in PII. Microsoft says the changes reflect in better understanding of privacy while still giving admins tools to see data trends across licensing.

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Last Updated on February 14, 2022 8:21 pm CET

SourceMicrosoft
Luke Jones
Luke Jones
Luke has been writing about all things tech for more than five years. He is following Microsoft closely to bring you the latest news about Windows, Office, Azure, Skype, HoloLens and all the rest of their products.

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