Microsoft 365 is getting some new safety configurations this week to help it comply with increasingly strict data rules, such as Europe’s General Data Protection Regulation (GDPR). From September 1, the platform will change the way it names analytics use cases, making them pseudonymized by default.
With this change, user-level information stored on the following APIs will become pseudonyms:
- Microsoft 365 Reports in the Microsoft 365 admin center
- Microsoft 365 usage reports in Microsoft Graph
- Microsoft Teams analytics and reporting in the Microsoft Teams admin center
- The reportRoot: getSharePointSiteUsageDetail API (1.0 and beta) for SharePoint site detail
However, Microsoft says despite this becoming the default, global admins can still choose to see data in personally identifiable information (PII) on Microsoft 365.
“Global administrators can revert this change for their tenant and show identifiable user information if their organization’s privacy practices allow. This can be achieved in the Microsoft 365 admin center by going to Settings > Org Settings > Services and selecting Reports. Under Choose how to show user information, select Show identifiable user information in reports. Showing identifiable user information is a logged event in the Microsoft 365 compliance center audit log.”
When changes are made to the configuration, they are logged in the platform’s compliance center for tracing and auditing.
When identification is permitted, reader roles for admin and reporting can be seen in PII. However, Usage Summary Reports Reader roles and Global reader roles will not be available in PII. Microsoft says the changes reflect in better understanding of privacy while still giving admins tools to see data trends across licensing.
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