Microsoft Flow has been updated with a number of new features to improve functionality and searching methods. The IFTTT-like tool lets users automate various tasks to improve their workflow.
Search by Service
The first update of this year introduces the ability to search for triggers by the service they use. Previously, users had to look through a long list to find what they wanted. You can now filter triggers by the service you require. Hitting “See More” then presents a full list.
This functionality extends to the search bar, where you can search service names and descriptions as well as triggers and actions. The changes should speed up Flow creation significantly and create a more user-friendly experience.
Microsoft is also introducing Switch case, a feature that “makes it very easy to have parallel branches of conditional logic based on a single value.”
“You can find switch by selecting the More … option after selecting New Step and then choosing Add a Switch Case. Inside a Switch Case you will select a value from the trigger or a previous step to switch on, “ said Stephen Siciliano, principal group PM manager.
Users can then add as many cases as they want, with a default case that runs if a value is not found. According to Siciliano, this will radically simplify the process of creating flows with different options.
Improved Email Handling and Local or Network File Systems
Many users utilize Flow to handle their emails, and Microsoft is aware of this. The team has added three requested functions to Office 365 and Outlook.com services:
- “Trigger when an email is flagged – for example, you can now automatically create a task in Todoist (or Wunderlist) whenever you flag an email in Outlook
- Flag an email as an action – create filters to flag emails – for example, automatically flag emails that come from your manager
- Move an email to another folder – you can also automatically move emails between folders.”
Another requested feature is the means to connect Flow to a local or network file system. Microsoft now lets you log and copy files from a desktop or network to the cloud. However, users will have to install a special data gateway on their PC for the functionality to work. Naturally, the host PC is also has to be on and connected to the internet.
You can find the full details of this update on the Microsoft Flow blog.