A new Microsoft update to SharePoint Online and OneDrive for Business services allows auditing and reporting, while also introducing higher storage capacities.
Redmond took to its blog today to announce a new set of features for the company’s SharePoint Online and Outlook for Business services.
Auditing and reporting will help admins have more control over the activity in the services, says Microsoft, while the company also announced a new file size limit for uploaded files.
The auditing and reporting features are being introduced in the reports section of the Office 365 Compliance Center, including the ability to view activities in Azure Active Directory and Exchange Online.
Users can easily start tracking activity by entering the Reports tab in the Compliance Center and accessing “start recording user and admin activities”. From this section, admin can see several activities related to folders, and sharing actions like requests and invitations.
Admin managers can view activity by single file or by user, placing a date filter to see information between two points in time. Microsoft says this is ideal for managers to see a single user or a number of users, allowing them to understand the actions taken:
“They could be used for instances like a compliance review where an admin or compliance officer needs to understand actions taken by one or more individuals within their OneDrive for Business or the actions taken by all people on a specific file in a SharePoint Online document library.”
The history of an audit will be maintained for 90 days, with the ability to export files to Excel CSV format or the Office 365 Management Activity API. Later in the year, Microsoft will debut even more features for activity tracking, such as giving admin the ability to see number of active users and the number of files and storage used.
File Storage Increased
Microsoft also increased the upload limit for each file to 10GB, for files uploaded to Team Sites, Office 365 Groups, Office 365 Video, and OneDrive for Business. The company says this new limit means Office 365 users do not need to leave files strewn around file sharing services and on local storage.
With the storage needs of Office 365 ever expanding, Microsoft has decided to increase the default storage capacity to 1TB, with 0.5GB set aside for each user on SharePoint Online and Office 365. OneDrive for Business user storage is maintained and the increased Office 365 capacity is unrelated.